Document Processing
Microsoft Word and Google Docs are the document processing software that you will be using to complete this module.
Specific Curriculum Outcomes
Students will be expected to:
2.1 apply formatting skills to a range of workplace documents
2.2 use the keyboard to compose and format text for a range of personal and workplace purposes
2.3 integrate data from multiple files to create an original document
2.1 apply formatting skills to a range of workplace documents
2.2 use the keyboard to compose and format text for a range of personal and workplace purposes
2.3 integrate data from multiple files to create an original document
Introduction
Microsoft Word is a word processing software package that is said to be the most commonly used document processing software. You can use it to type lists, letters, reports, other business documents and so much more.
Microsoft Word is a word processing software package that is said to be the most commonly used document processing software. You can use it to type lists, letters, reports, other business documents and so much more.
Assignment # 2: Lists, Outlines, Agendas, and Minutes
Part A: Lists and Outlines with Bullets and Numbering
You will use numbers/bullets to display items in a list.
1. Read the information on page 156 about formatting Numbers and Bullets.
2. View page 157 and look at the two examples of lists. Type each example.
3. Open a New Word document and create a list or outline of your own with at least 20 items (ex. menu items). You must include a title, subtitles, numbers and bullets in your list or outline.
Part B: Business Meeting Agenda and Minutes
A Meeting Agenda is a list of topics that will be discussed at a meeting.
1. Read the information on page 156 about Agendas and note how to format an Agenda for a meeting.
2. View the example of a Meeting Agenda on page 157 and note the formatting.
3. Open a New Word document and create a Meeting Agenda as seen on R12 (near the front of book). Ensure you format it according to the information on page 157.
Meeting Minutes - the secretary of an organization is responsible for keeping official records of what happened at meetings. See our school website under SAC for an example of SAC Meeting Minutes.
4. Read the information on page 160 about Meeting Minutes and note how to format Meeting Minutes.
5. Open a New Word document and type, edit and format the Meeting Meetings found on page 161
6. Mark this document as confidential by going to Page Layout> Watermark> Confidential.
Assignment # 3: Memos
1. Read the information about Memos on page 323, view the example and note the formatting of the memo.
2. Go to page 324. Use the information from “Memo 1” to create a memo that is correctly formatted.
3. Check the word count of this document by going to Review>Word Count.
4. Word does offer you templates - forms that are already designed for you! In a Word document go to File>New>Memos>Memo(simple design) to check it out!
Assignment # 4: Letters
There are different types of letters. Each type of letter serves a different purpose and requires different formatting.
Personal Letter
• Is written from an individual to an individual.
Personal – Business Letter
• Is written from an individual to a business.
Business Letter
• Is written on behalf of a business (not an individual).
Part A: Personal Business Letter
1. Read page 169 and note how to properly format a personal business letter.
2. View the example on page 170 and note the formatting.
3. Type and format the information found in the personal business letter on page 173.
Part B: Business Letter
1. Read page 182 and note how to properly format a business letter.
2. View the example on page 182 and note the formatting.
3. Type and format the information found in the business letter on page 185 or 186.
4. Identify that this document is a rough draft by going to Page Layout> Watermark> Draft.
5. Email this document to a classmate to have them proofread it for any errors.
Part C: Proofread
1. When you receive a business letter that has been typed by a peer you will read the letter to ensure it is 100% correct in content and formatting.
2. When you find an error, ensure your cursor is in the location of the mistake and under the tab Review, click New Comment and add your comment in the bubble provided.
3. Upon completion of your proofreading and making comments, email it back to the writer of the letter.
Part D: Envelopes and Labels
1. Read page 177 on how to format a return and mailing address on an envelope.
a. Open a new Word document.
b. Go to Mailings>Envelopes
c. Type: Delivery Address (for business letter you typed in part b) and create a return address
d. Click Add to Document
e. Go to File>Print Preview
2. Read page 178 to learn how to properly fold a letter for an envelope.
Assignment # 5: Resume and Cover Letter
You are going to be making a resume and cover letter for a job of your choice.
Part A: Resume
1. Go to the Job Bank through Services Canada and find a job on this site that is of interest to you. You may also search:Copy (Ctrl C) and Paste (Ctrl V) the job posting to a blank Word document to be handed in with the assignment.
2. Go to page 205 in the "Keyboarding" textbook and read about "Resumes" to learn about the basic information that should be included in all resumes.
3. Go to page 206 and view the example of a basic resume.
4. Using Microsoft Word, create a resume for the job posting that you found in #1.
Part B: Application Letter (aka cover letter)
1. Go to page 210 in the "Keyboarding" textbook and read about "Application Letters" to learn about the purpose and information that should be included in all application letters.
3. Go to page 211 and view the example of an application letter.
4. Using Microsoft Word, create an application letter to accompany your resume you created in Part A.
Part C: Create a resume using a Template
Assignment # 6: Academic Reports in MLA
Part A: Academic Report with Quotes
1. Go to page 139 and read about "One-Page Academic reports" to properly format a report in MLA style. View the example on page 140 - 141.
2. Read page 258 to 259 to learn how to properly give credit, or cite sources in a MLA style report.
3. Go to Report 17 on page 260 to view an example.
4. Read page 262 on creating the works cited page.
5. Go to Report 18 on page 263-264 and key the report in academic style. Be sure to follow the MLA style format guidleine that you have learned about in your readings.
Assignment # 7: Tables
Part A: Boxed Tables
1. Go to page 235 and read “Parts of a Table” and take note of how to properly format a table.
2. Go to page 238 and read “Column Widths and Table Positions” and note the formatting.
3. Go to page 242 and read “Column Headings” and note the formatting.
4. Go to page 246 and create Table 11 and ensure proper formatting.
- To vertically centre table go to Page Layout>Page Setup>layout tab and then under Page change vertical alignment to centre
- To fit contents perfectly in the table: highlight table, right click>autofit>autofit to contents.
5. Go to page 251 and read all of the information.
6. Go to page 255 and create Table 18. Ensure proper formatting.
Part B: Open Tables
1. Read “Removing Borders” on page 331.
2. Turn to page 332 and create Table 23 as an open table with gridlines.
- to see table grid lines go to Borders>View grid lines.
Part C: Borders and Shading
1. Go to page 334, read “Borders and Shading/Fill and view the example.
2. Go to page 343 and create Table 32.
Part D: Totals in Tables
1. Go to page 348 and read about adding totals in a table.
2. Go to page 365, create Table 42 and add the numbers in each column.
To add a total: Place the cursor in the "total" cell and click layout>Formula and OK.
Assignment #8: Drawing in Word
1. Directions and map to your house
2. Linked Text Boxes
Assignment #9: Creating an Advertisement Flyer
1. Ad Instruction and Guidelines
2. Advertisement Evaluation
Conclusion
In this unit you have learned to use the following features in Microsoft Word:
1. View
- Reading Layout
- Print Layout
- Thumbnails
- Full Screen
- Toolbars
- Header and Footers - time and date stamp
2. Insert
- Page Numbers
- Date and Time
- Reference>Footnote
- Picture
- Diagram
- Textbox
3. Format
Paragraph
- Indents and Spacing/Tabs
Bullets and Numbering
- bulleted - customize
- numbered
- outline numbered
Borders and Shading
- Page/Paragraph Borders
- Shading
Columns
Background
Themes
4. Tools
- Spelling and Grammar
- Word Count
5. Table
- Insert>Table
- Sort (Alphabetically)
- Auto Sum
6. Drawing in Word